By accessing or using this website for booking and other services, you agree to be bound by these Terms and Conditions. Please read them carefully before proceeding with any booking or other transactions. If you do not agree to these Terms and Conditions, you must not use this website.
We would like to advise you of the following Terms and Conditions apply to all bookings and must be agreed in advance of any confirmation. By signing the contract, which includes your Confirmation Details and Wedding Expenditure Schedule, you agree that you have read and agreed to these Terms and Conditions.
This set of Terms and Conditions forms part of the contract along with the Wedding Expenditure Schedule which is signed by ‘the Venue’ (The Spire) and you ‘the Client’. No member of staff has the authority to vary these arrangements verbally and only changes authorized in writing by a director of the Venue are valid.
All bookings will be treated as provisional until the Venue receives the contract, signed by the Client, and the requisite funds (the deposit). The Venue does not accept proof of posting as proof of receipt.
The Venue shall hold any provisional booking for a period of one week, after which it reserves the right to release the provisional booking without notification.
The Venue requires a non-refundable deposit for all bookings.
A non-refundable deposit of £1,200.00 will be taken upon confirmation of booking.
The pre-spend balance will be agreed with your Wedding Coordinator and excludes bar spend on the day.
25% of the total wedding balance is due 12 months prior to the event. A further 25% is due 6 months before the event, and the final balance is due 1 month before the wedding date. If these payments remain unpaid 7 days after the due date, the Venue will be entitled to terminate the wedding booking. Upon termination by the Venue under this clause, the Client will be deemed to have cancelled the booking and will be liable to pay a cancellation charge calculated in accordance with the table in the Cancellation section.
The Venue reserves the right to charge the minimum guest numbers, pre-spend, and menu prices as stated in your Wedding Expenditure agreement.
Estimated guest numbers are required in conjunction with confirming your booking. Final guest numbers and menu choices must be communicated to the Venue no later than 4 weeks prior to the wedding date, in conjunction with the final payment.
All prices are inclusive of VAT where applicable and are subject to the rate in operation on the wedding date. We reserve the right to increase prices in line with any increases in the rate of VAT.
Any incidental costs or charges relating to the booking and event (including but not limited to charges incurred on the wedding date for additional staff, entertainment, food, drinks, or damages) shall be paid in full by the Client on receipt of the Venue invoice and in any event within 21 days of the wedding date.
All cancellations must be made in writing. The Venue will treat each written notice to cancel that it receives from the Client (even if from only one of the Clients) as being communicated jointly for and on behalf of all Clients named on the Wedding Confirmation.
| Cancellation Notice Prior to the Event | Charge |
|---|---|
| Point of booking - 12 months prior to wedding | Deposit |
| 12-6 months | 25% of total wedding balance |
| 6-1 months | 50% of total wedding balance |
| Less than 1 month | 100% of total wedding balance |
The Client may request a change of date for their booking. The Venue is under no obligation to agree to such a change. If the Venue agrees to such a change, a further non-refundable booking fee of £1,000 is required. If the Client’s original wedding date is re-sold to the agreed minimum pre-spend as stated by the Venue, their initial £1,000 booking fee will be credited to the Client’s account when making the final payment due 4 weeks prior to the event.
Only alcohol bought from the Venue’s bar may be consumed on the Venue premises; The Client or any of the guests of the Client cannot bring any wines, spirits, or food into the venue for consumption on the premises. This includes any items used as alcoholic or liquid flavors.
The Venue does not permit outside catering. A day and evening reception must be catered for from the Venue’s wedding food brochure unless agreed differently by your wedding coordinator in writing. 100% of total guests for your evening catering must be catered for.
The Venue reserves the right to approve any externally arranged entertainment, suppliers, services, or activities that the client has booked. It is the responsibility of the third party to provide all risk assessments and insurance for all activities conducted on site; all must be provided on arrival. Any band or musician must comply with the terms stated within the public entertainment code of conduct.
The Client is responsible for any damages to the Venue or the surrounding environment caused by any act or neglect of the Client, subcontractor, employee, or guests of the Client and shall pay the amount required to make good this damage.
The Venue is not responsible for any loss or damage to the Client, guests, or any supplier property. All possessions left at the Venue will be available for collection on the following day and will be held for one day.
The Venue will not be liable for any failure or delay in performance of this agreement or any failure to comply with these Terms & Conditions (including any cancellation of the booking) caused by circumstances beyond the reasonable control of the Venue, including (but not limited to) the failure of supply of electricity, water or gas; leakage of water; act of God; fire; weather conditions; industrial action; storm; explosion; action of any Government Agency; infectious disease; shortage of goods; strike or lock-out.
In the event of such failure or delay in performance or failure to comply with these Terms & Conditions (including cancellation of the booking) the Venue shall be entitled to retain all payments made by the Client under the contract. The Client acknowledges the importance of obtaining a policy of wedding insurance to cover any losses suffered as a result of the operation of this clause.
In the event of a cancellation of the booking under this clause, the Venue shall offer the Client an alternative wedding date, such date to be agreed by the Venue and the Client. Any additional costs payable in respect of the rearranged booking shall be paid by the Client. Except in the case of death or personal injury caused by the Venue’s negligence, the Venue will not be liable to the Client or their guests for any injury, loss, and damage.
The Venue reserves the right to terminate your event with the Manager’s decision being final, if guests were to act in an improper or disorderly way, or refuse to comply with reasonable requests from our staff. Should this occur, no monies will be refunded to you. The Venue’s decision is final.
The Venue cannot be held liable for events, which are out of our control taking place in the surrounding area on your wedding day.
The Client acknowledges that the Venue may change the internal and external appearance of the venue from time to time which may include building works. The Client acknowledges that the internal and external appearance of the venue may change between the date of booking and the wedding date.